Best Solution on How to Send an Actor Headshot & Resume via Email

There’s a better way to ensure your emails with your headshot and resume gets seen by your intended target, and doesn’t drop into the spam chasm. A simple solution that is user friendly for both the sender and receiver. A solution that has casting or a representative doing one click: opening your email.

Email Success

Paul Russell_HeadshotPaul Russell – author, director & casting director

The majority of actor emails with picture & resume attachments to casting and agents or managers is dumped into spam folders going unnoticed. Worse; those vital actor messages seeking employment and/or representation are annihilated and unopened by a single click with hundreds of other actor emails. All that work and hope by the actor lost to the digital ether…

The spam algorithms of nearly all major email services (Gmail, Yahoo, Outlook, and the antiquated AOL) automatically dump emails from “strangers” to a recipient into the recipient’s spam folder. Gmail has the largest wall protecting its borders against spam. Once Gmail detects what the algorithms suspect is an alien email with an attachment the email is deported to a hidden folder unseen by the recipient.

There’s a better way to ensure your emails with your headshot and resume gets seen by your intended target, and doesn’t drop into the spam chasm. A simple solution that is user friendly for both the sender and receiver. A solution that has casting or a representative doing one click: opening your email.

 

Step 1:

No attachments.

Attachments = Spam Folder

Attachments ≠ Receiver Friendly

 

Besides the spam folder abyss; attachments cause recipients to avoid opening attachments for fear of viruses contained within the files. Your target deletes your precious email without their opening your message.

 

Step 2:

Insert a thumbnail image of your headshot in the body of your email (following your signature).

 

How to Place an Actor’s Resume & Headshot into The Body of an Email:

 

Step 1:

Create an industry-standard formatted resume in a table using a word document program.

Tables ensure your resume remains neatly, industry-standard formatted upon the email being opened.

(Below: The resume of the Russell-Menashe family queen cat Dorie)

Actors Resume Table Format for Email

 

Step 2:

The full-width email version of the resume is to be 5 ½ inches.

Email Resume Margin

 

NOTE: Studies reveal that the average, smallest width of an open email desktop browser window by a user is 5 ½ inches to 6 inches.

 

Step 3:

Make the resume table’s cell borders invisible by either using the “No Borders” option, or having the borders all colored white. This way the nasty, unattractive black lines won’t show or print.

Resume_No_Table_Lines

 

NOTE: Select the resume’s entire body (pressing “CNTRL” key & “A” key simultaneously for PCs) to change all the borders in one step.

Step 3a:

Select All with table showing

Step 3b:

No_Border_DropDown

Step 4:

Select the entire body of the resume and Copy (pressing “CNTRL” key & “C” key simultaneously on PCs)

 

Step 5:  Paste the resume into the body of your email BELOW your signature.

Actor Resume in Body of Email

 

Step 6: Create a thumbnail of your headshot

NOTE: Your headshot thumbnail is to be no larger than 250 pixels wide & high. Never place a full 8×10 in an email. The download on the receipt’s end is near endless. Plus the recipient will more than likely see only one of your large eyes, and then use scroll bars to see other too large proportions of you.

 

Step 7:  Copy the thumbnail headshot.

 

Step 8: Paste (or insert) the thumbnail of your headshot after your signature but before your resume

Thumbnail Headshot in Body of Email

 

Step 9: 

Write your best message for what you seek, and why you’re the best at what you do in the body of your email ABOVE your thumbnail headshot & resume.

 

NOTE: Write in your VOICE.

 

(Answers For Actors’ TIPs on HOW TO WRITE THE BEST COVER LETTER EVER)

 

Step 10:  Review for typos, voice, clarity, and then send!

 

You just beat spam algorithms.

When the receiver opens your email they are forced to view your headshot thumbnail & resume that is in the body of your email.

NOTE: Gmail & Outlook users may create the table resume within the email itself without doing the copy and paste from a file option. But it’s best to always have an email version on file, with the proper bowser widow size width resume (5 and ½ to 6 inches).

 

You’re done! Almost…

 

For many, many more actor marketing tips plus audition room technique, and how to best find and keep agents get that vital information from the people who know it best: Broadway and Hollywood actors, agents and casting directors speaking to you from the pages of the book the casting director for Hamilton, The Intern, The Wiz – Live hails as:

“Actors everywhere who are trying to succeed in the business, young or old, on stage or on camera, anywhere in the world, take note:

This is your roadmap!”

BERNARD TELSEY, casting director – CSA
(The InternHamiltonNBC’s The Wiz – LIVE!, Wicked)

Get Paul Russell’s best-seller for actors; ACTING: Make It Your Business – How to Avoid Mistake & Achieve Success as a Working Actor

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Paul Russell’s career as a casting director, director, acting teacher and former actor has spanned over thirty years. He has worked on projects for major film studios, television networks, and Broadway. Paul has taught the business of acting and audition technique at NYU and has spoken at universities including Yale, Temple and the University of the Arts. He is the author of ACTING: Make It Your Business – How to Avoid Mistakes and Achieve Success as a Working Actor. For more information, please visit www.PaulRussell.net.

Casting Directors, Talent Agents, Directors & Actors

Love Paul Russell’s Best-Selling Book for Actors
ACTING: Make It Your Business!

“All the right questions asked and answered…
and with a generous portion of good humor.”
SUZANNE RYAN, casting director, CSA
(Law & OrderUnforgettable)

 

“I love this book!
Paul’s book tells you what you don’t want to hear but really need to know
EVERY actor should read this book!”
DIANE RILEY, Senior Legit Talent Agent
Harden-Curtis & Associates

 

“Paul’s book made me proud to be a part of this community we call ‘show!'”
KAREN ZIEMBA, TONY & Drama Desk Award Winning Actress

 

“Paul Russell’s words are not only blunt & accurate they zero in on all the questions every actor wants to know but is afraid to ask!”
KEN MELAMED, Talent Agency Partner
Bret Adams, Ltd.

 

“I had my Business of Acting, BFA Seniors, class do book reports on a variety of “business of acting” books and ACTING: Make It Your Business came out a clear winner—considered to be essential for their bookshelves!
Dr. NINA LeNOIR,
Dept. Chair – Dept. of Thtr.
Chapman University

 

Get smarter on the business of acting from legendary Hollywood & Broadway actors and talent agents in a casting director Paul Russell’s Best-Selling Book ACTING:AMIYB_Amazon Make It Your Business!

How to Create the Best Actor Résumé That Gets Auditions

Smart marketers know well how to nab your attention making the sale while exploiting personal interests. Actors can hold casting’s attention and score an audition (or talent representation) with résumés, leveraging successful techniques modern marketers exploit.

Smart marketers know well how to nab your attention making the sale while exploiting personal interests. Actors can hold casting’s attention and score an audition (or talent representation) with résumés, leveraging successful techniques modern marketers exploit.

Top 5 Résumés Every Actor Must Have

Having one-résumé-fits-all-needs is poor actor-marketing.

Legit casting and agents have no interest in your commercial, voice-over, and extra history. In contrast, commercial casting and agents care little for your playing the Bard on the boards in Barrington, VT.

As marketers target individual consumer’s interests so must an actor. That begins with the actor’s résumés.

Résumé 1
– The Everyday General Legit Actor’s Résumé:

This résumé is purposeful for:

– Your website (A résumé visitors can download and print.)

– Carried with you everywhere (You’ll never know when industry bumps occur; ask the actor I met in the Sarasota airport, or the actor who approached me at my local QuickChek.)

– Seeking talent representation

How to Categorize the Everyday Legit Actor’s Résumé:

Lead with your most impressive employment field. For some actors this will be screen credits (TV, Film & New Media). For other actors more impressive areas of work may be New York Theater, or Regional Theater, or Educational Theater.

Résumé 2
– TV, Film & New Media Résumé:

Acting for the box (Movie screen, TV, computer, and smart phone) is a learned technique vastly differing from playing to a 2,800 seat cavern. Screen casting immediately wants to know viewing your résumé if you have the skills of immediate acting intimacy. Sell that history first.

A résumé for screen acting begins with a listing of the following areas of principal work history:

Film

Television

New Media

An actor with stage credits follows the above categories with the following areas of actor employment:

New York Theater (This would include Broadway, Off-Broadway & NYC Showcases. See Note below on Résumé 3 if your theater work is primarily outside of metro NY.)

Regional Theater

Educational Theater (For students and recent, acting school graduates. This is removed 2 – 3 years after schooling is completed as professional credits outweigh an amateur history.)

Résumé 3
– Actor’s Theater Résumé:

The actor’s theatrical résumé begins with their strongest category of their best principal, theatrical history.

The theatrical résumé order is:

New York Theater (Broadway, Off-Broadway & NYC Showcases)

National Tours

Regional Theater

Industrials (Optional; only industrial casting has interest in this category)

Educational Theater (Removed as professional credits grow)

Film, TV & New Media

NOTE: Multiple theater credits on a single continent that are not in North America, or within a city like Chicago, are categorized by region (i.e. European Theater, Chicago Theater, etc.)

Résumé 4
– Commercial / Voice-Over Résumé

Commercial & voice-over casting and representation are generally tended by the same family of employment gate keepers. A casting brood where look, (sound for voice-over), and type trumps talent.

Begin with the more prestigious commercial credits, followed by voice-over credits.

Add several screen credits, followed by a smattering of prestigious theatrical credits. Adding non-commercial acting credits displays you’re not just a face/type that matches a corporation’s narrow wants; these additional credits provide sample history of actual acting.

Résumé 5
– Extra / Background Résumé

Extra & background casting is based on look. Begin your extra / background résumé with your best extra credits.

NOTE: With Legit casting and talent representation, the pompous elevation of an extra credit to ‘Featured Extra’ is a red flag flapping actor insecurity; lack of honesty; and that you’re a tin-foil-hat-wearing extra squirreling savings for a never-to-be star on the Hollywood Walk of Fame. NEVER claim to be a ‘Featured Extra!’ It’s a nonsuch delineation.

After extra / background credits, include:

TV & Film (Under this category place your most prestigious acting credits: Under Five (U/5), Day Player, or Principal.)

Special Skills note:

Non-special skills such as running, driving, jump-rope skipping, diving and similar ilk are best added to commercial & extra résumés. Commercial and extras casting cast first by look, second by ‘skill’ the client and/or director demands.

On a Legit résumé for principal work the prior, superfluous ‘special’ skills are not special skills to be included. Legit résumés special skills include; dialects, languages, instruments played, stage/screen combat skills, dance skills, vocal skills, and gymnastics.

For principal casting projects that specify a special skill; make the receiver of your inquiry aware you possess that skill. Don’t weigh-down a Legit principal résumé with every ‘skill’ imaginable making the bottom of your résumé as verbose as War & Peace.

Proper Actor’s Résumé Format:

IMPORTANT: There’s an industry standard for actor résumé formatting (layout, and what’s to be included). A format that allows easier reading of your credentials by strangers. A résumé format meeting requirements utilized by talent representation, and well-established actors.

Information on How to Format Your Résumé to Industry Standard.

fixedfooter_AMIYBAlways have the above five actor résumés ready. When a principal, film audition notice comes your way, send your Film, TV & New Media industry-formatted résumé. Same as for the other work areas of acting; target your history to opportunity. You’ll leap ahead of the competition with your marketing. I guarantee it.

My best,
Paul

Casting Directors, Talent Agents, Directors & Actors

Love the Best-Selling Book for Actors
ACTING: Make It Your Business!

AMIYB_Amazon“Humorous and witty…
Actors everywhere who are trying to succeed in the business, young or old, on stage or on camera, anywhere in the world, take note:

This is your roadmap!”
BERNARD TELSEY, casting director – CSA
(NBC’s Peter Pan – LIVE!, Into The Woods – The Movie, Wicked, Sex & The City)
“All the right questions asked and answered…
and with a generous portion of good humor.”
SUZANNE RYAN, casting director, CSA
(Law & OrderUnforgettable)
“I love this book!
Paul’s book tells you what you don’t want to hear but really need to know
EVERY actor should read this book!”
DIANE RILEY, Senior Legit Talent Agent
Harden-Curtis & Associates
“Paul’s book made me proud to be a part of this community we call ‘show!'”
KAREN ZIEMBA, TONY & Drama Desk Award Winning Actress
“Paul Russell’s words are not only blunt & accurate they zero in on all the questions every actor wants to know but is afraid to ask!”
KEN MELAMED, Talent Agency Partner
Bret Adams, Ltd.
“I had my Business of Acting, BFA Seniors, class do book reports on a variety of “business of acting” books and ACTING: Make It Your Business came out a clear winner—considered to be essential for their bookshelves!
Dr. NINA LeNOIR,
Dept. Chair – Dept. of Thtr.
Chapman University

Get smarter on the business of acting from legendary Hollywood & Broadway actors and talent agents in a casting director Paul Russell’s Best-Selling Book ACTING:AMIYB_Amazon Make It Your Business!

 

 

 

 

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Paul Russell’s career as a casting director, director, acting teacher and former actor has spanned nearly thirty years. He has worked on projects for major film studios, television networks, and Broadway. Paul has taught the business of acting and audition technique at NYU and has spoken at universities including Yale, Temple and the University of the Arts. He is the author of ACTING: Make It Your Business – How to Avoid Mistakes and Achieve Success as a Working Actor. For more information, please visit www.PaulRussell.net.

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